The PGIMER, Chandigarh was the vision of late Sardar Partap Singh Kairon, the Chief Minister of undivided Punjab and the distinguished medical educationists of the state of Punjab. This institute was started in 1962 and finally inaugurated by Pt Jawahar Lal Nehru, the first Prime Minister of India on 7th July 1963 to provide high quality patient care in the country and attain self-sufficiency in postgraduate medical education to meet the country’s need for highly qualified medical teachers in all medical and surgical fields. The Institute was originally under the Government of undivided Punjab. After the reorganization of the state, the administrative control of the institute passed on to the Union Territory of Chandigarh in November 1966. The Institute became an autonomous body under the Act of Parliament in 1967 functioning under the Ministry of Health and Family Welfare, Government of India.
In the finest global tradition of the reputed seats of learning, which cherish links with their former students for mutual pride and enrichment,and for the welfare of patients through their professional skills, the former Students and faculty of PGIMER decided to create a PGI Chandigarh Alumni Association.
The name of the society is and shall be PGI CHANDIGARH ALUMNI ASSOCIATION. The society shall also use its name in the short form i.e. PCAAS.
The Registered office, Head Office and Principal Place of Business of the Association is and shall will be located in the premises of the PGIMER in the PGI Alumni relations cells, Kairon block, PGI, Chandigarh Pin code 160012.
The area of operation is and shall be at Chandigarh.
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There will be two categories of members in the above noted Society but all the members shall be life members.
Anyone who fulfil the qualifications as mentioned at Sr.No.2, can become the member of the society, but he/she should be either recommended by one of the Member of the Executive body or two members of General body of the society by paying the one LIFE TIME membership fee, which is as follow:
Indian Rs. 500 for Indian Residents and for residents of other SAARC countries. $ 25 for all others.
All members of PCAAS whose names are on “register of Membership" of PCAAS shall be members of the general Body of PCAAS.
The register of membership will be maintained and kept in the head office of the Association.
All members of the Association are entitled to the same kind of privileges except the voting rights which differ for various groups as under:
The General Body shall have the supreme power and can change the decision of the Executive body but with 2/3rd Majority of the members present in such meeting the notice of which shall not be less than 15 days.
It shall consist of 7 office bearers (1 President, 2 Vice Presidents, 1 Secretary, 1 Treasurer, 2 Joint Secretaries) and 10 Executive Committee Members from PGIMER including one each elected /co-opted from amongst Group Ib, Ic, Id as in Sr No. 2) and at least three founder members.
2f. Initial term of the founder Executive Committee will be for 5 years from the date of the Registration of PCAAS. AND ELELCTION WILL BE HELD WITHIN FIVE YEARS, AFTER ELECTIONS THE COMIITTEE WILLTAKE THE CHARGES.
Subsequently, the new Executive Committee will take over from the 1st April after every three years after due election or nominations of the members from respective Member groups as in 2.1.
Any member, in good standing, can be elected as the President of the Association provided the candidate has completed 20 years after post graduation (MD, MS, MHA, MDS, MCh and DM, PhD only) from PGIMER and has been a member of the association for at least 5 Years.
Any member, in good standing, can be elected as the Vice-President of the Association provided the candidate has completed 15 years after post graduation (MD, MHA, MDS, MCh and DM, PhD only) with regular service at PGIMER and has been a member for at least 5 years.
One Vice President will be co-opted/nominated by the Executive Committee.
Any member, in good standing, can be elected as the Secretary of the Association provided the candidate has completed 10 years after post graduation (MD, MS, MCh, DM, MDS and MHA, PhD only) from PGIMER and has been a member for at least 5 years.
Any member, in good standing, can be elected as the Secretary cum Treasurer of the Association provided the candidate has completed 10 years after post graduation (MD, MS, MCh, DM, MDS and MHA, PhD only) from PGIMER and has been a member for at least 5 years.
Any member, in good standing, can be elected as the Joint Secretary of the Association provided the candidate has completed 07 years after post graduation (MD, MS, MDS, MHA, MCh and DM, PhD only) with regular service at PGIMER and has been a member for at least 5 years.
Candidates once selected for the above posts cannot contest or hold the same post for more than two terms.
Any member, in good standing, can be elected as an Executive Committee member provided, he/she has been a member for at least one year. Two members will be from overseas alumni list who wish to contribute actively.
Vice President will assist the President in discharging his duties. The Vice President shall have all the powers and duties of the President in his absence.
There shall be two Joint Secretaries who will assist the Secretary in discharging his duties as per instructions of the President and Secretary of the Association. In the absence of the Secretary, they will discharge his duties as directed by the President.
There will be a minimum of one General Body Meeting and two Executive Committee meetings in a year. Absence from three consecutive Executive Committee meetings without prior intimation may lead to dropping of the member from the Executive Committee. The vacancy thus created will be filled by co-opting a member from the General Body with a consent of 2/3rd Majority of the executive committee.
The Secretary will call the meetings of the General Body. The place and time of which will be fixed in consultation with the President. Agenda for the meeting will be approved by the President and will accompany the notice. Notice for the Executive Committee, however, can be given on e-mail/phone or any other manner with approval of the Executive Committee.
Extraordinary General Body Meeting can be convened by the Executive Committee and by a special requisition from at least 100 members.
The Association will adopt presence of one-third of total members as proper quorum in all meetings of the Executive Committee and one-fifth of all members in case of the General Body meeting. In case the quorum is inadequate, the meeting will be adjourned and re-convened after 15 minutes. The members present in the re-convened meeting will constitute the quorum for that meeting. All resolutions will be passed by majority of the members.
Proposals for amendments to the constitution may be submitted to the Executive Committee by any member of PCAAS. Such proposals will be discussed by the Executive Committee and presented in a General Body meeting for which prior information will be provided at least six weeks before the meeting.
Amendments to the Constitution will be adopted by two third majorities of the members present and voting.
The financial year of the “PCAAS" will be from 1st April to 31st March every year.
The authorised signatories to operate the bank accounts will be any two of the three office bearers, i.e. the President, Secretary and Treasurer. The accounts shall be maintained in any of the Nationalised Bank in Chandigarh/Chandigarh.
The Executive Body will appoint an Auditor (Chartered Accountant) who will submit his report to the Treasurer for presentation to the General Body Every Year.
Donation of any amount in cash (as per the provisions of income tax rules) and/or kind may be accepted by the Association. Against the proper receipt and shall be included in Audit report.
Entire proceeding of the election to the Executive Committee will be conducted by an Election Committee of 3 persons nominated by the Executive Committee. Out of these, one shall be the President of Election Committee and two other, the members. None of the Executive committee existing shall be the appointed as Election Staff. The Election shall take place under the supervision of PATRON and ADVISOR.
Election dates will be determined by the Executive Committee along with the members of Election Committee.
Election will be held in a General Body meeting called for this purpose by the members present.
President of the Election Committee will notify elections to various posts by giving at least 3 weeks prior notice. Election Committee will receive the names of the desirous candidates from amongst the members of the General Body of the appropriate Groups. Date for receiving and withdrawal of the nominations will be announced in the initial notice.
Nominations thus received will be scrutinized by the Election Committee. If there are more than one candidate for a particular post, election will take place by a secret ballot in the General Body Meeting called for this purpose. After counting of the votes, the result will be declared in the same meeting.
All the provisions under all the sections of the Societies Registration Act 1860 (Punjab Amendment Act, 1957) as applicable to Chandigarh shall apply to this society.
Once in every year, a list of the office bearers and Executive Committee members shall be submitted to the Registrar of Societies, Chandigarh, as required under Section 4 of the Societies Registration Act, 1860.
The society can be dissolved as per provisions laid down under sections 13 & 14 of the societies Registration Act, 1860 as applicable to the state of Chandigarh.
In case of legal disputes, the jurisdiction will be the courts of Chandigarh only. Legal disputes will be in the name of/by the President and the Secretary on behalf of the Association.
The selection for the above awards would be done by a sub-committee of the Executive Committee of PCAAS.