It shall consist of 7 office bearers (1 President, 2 Vice Presidents, 1 Secretary, 1 Treasurer, 2 Joint Secretaries) and 10 Executive Committee Members from PGIMER including one each elected /co-opted from amongst Group Ib, Ic, Id as in Sr No. 2) and at least three founder members.
Any member, in good standing, can be elected as the President of the Association provided the candidate has completed 20 years after post graduation (MD, MS, MHA, MDS, MCh and DM, PhD only) from PGIMER and has been a member of the association for at least 5 Years.
Any member, in good standing, can be elected as the Vice-President of the Association provided the candidate has completed 15 years after post graduation (MD, MHA, MDS, MCh and DM, PhD only) with regular service at PGIMER and has been a member for at least 5 years.
Vice President will be co-opted/nominated by the Executive Committee.
Any member, in good standing, can be elected as the Secretary of the Association provided the candidate has completed 10 years after post graduation (MD, MS, MCh, DM, MDS and MHA, PhD only) from PGIMER and has been a member for at least 5 years.
Any member, in good standing, can be elected as the Secretary cum Treasurer of the Association provided the candidate has completed 10 years after post graduation (MD, MS, MCh, DM, MDS and MHA, PhD only) from PGIMER and has been a member for at least 5 years
Any member, in good standing, can be elected as the Joint Secretary of the Association provided the candidate has completed 07 years after post graduation (MD, MS, MDS, MHA, MCh and DM, PhD only) with regular service at PGIMER and has been a member for at least 5 years. Candidates once selected for the above posts cannot contest or hold the same post for more than two terms.
Any member, in good standing, can be elected as an Executive Committee member provided, he/she has been a member for at least one year. Two members will be from overseas alumni list who wish to contribute actively.
Vice President will assist the President in discharging his duties. The Vice President shall have all the powers and duties of the President in his absence.
There shall be two Joint Secretaries who will assist the Secretary in discharging his duties as per instructions of the President and Secretary of the Association. In the absence of the Secretary, they will discharge his duties as directed by the President.
There will be a minimum of one General Body Meeting and two Executive Committee meetings in a year. Absence from three consecutive Executive Committee meetings without prior intimation may lead to dropping of the member from the Executive Committee. The vacancy thus created will be filled by co-opting a member from the General Body with a consent of 2/3rd Majority of the executive committee.
The Secretary will call the meetings of the General Body. The place and time of which will be fixed in consultation with the President. Agenda for the meeting will be approved by the President and will accompany the notice. Notice for the Executive Committee, however, can be given on e-mail/phone or any other manner with approval of the Executive Committee.
Extraordinary General Body Meeting can be convened by the Executive Committee and by a special requisition from at least 100 members.
The Association will adopt presence of one-third of total members as proper quorum in all meetings of the Executive Committee and one-fifth of all members in case of the General Body meeting. In case the quorum is inadequate, the meeting will be adjourned and re-convened after 15 minutes. The members present in the re-convened meeting will constitute the quorum for that meeting. All resolutions will be passed by majority of the members.
Proposals for amendments to the constitution may be submitted to the Executive Committee by any member of PCAAS. Such proposals will be discussed by the Executive Committee and presented in a General Body meeting for which prior information will be provided at least six weeks before the meeting. Amendments to the Constitution will be adopted by two third majorities of the members present and voting.
The financial year of the “PCAAS" will be from 1st April to 31st March every year.
The authorised signatories to operate the bank accounts will be any two of the three office bearers, i.e. the President, Secretary and Treasurer. The accounts shall be maintained in any of the Nationalised Bank in Chandigarh/Chandigarh
The Executive Body will appoint an Auditor (Chartered Accountant) who will submit his report to the Treasurer for presentation to the General Body Every Year
Donation of any amount in cash (as per the provisions of income tax rules) and/or kind may be accepted by the Association. Against the proper receipt and shall be included in Audit report.
Entire proceeding of the election to the Executive Committee will be conducted by an Election Committee of 3 persons nominated by the Executive Committee. Out of these, one shall be the President of Election Committee and two other, the members. None of the Executive committee existing shall be the appointed as Election Staff. The Election shall take place under the supervision of PATRON and ADVISOR
Election dates will be determined by the Executive Committee along with the members of Election Committee.
Election will be held in a General Body meeting called for this purpose by the members present. President of the Election Committee will notify elections to various posts by giving at least 3 weeks prior notice. Election Committee will receive the names of the desirous candidates from amongst the members of the General Body of the appropriate Groups. Date for receiving and withdrawal of the nominations will be announced in the initial notice.
Nominations thus received will be scrutinized by the Election Committee. If there are more than one candidate for a particular post, election will take place by a secret ballot in the General Body Meeting called for this purpose. After counting of the votes, the result will be declared in the same meeting.
All the provisions under all the sections of the Societies Registration Act 1860 (Punjab Amendment Act, 1957) as applicable to Chandigarh shall apply to this society.
Once in every year, a list of the office bearers and Executive Committee members shall be submitted to the Registrar of Societies, Chandigarh, as required under Section `4’ of the Societies Registration Act, 1860.
The society can be dissolved as per provisions laid down under sections 13 & 14 of the societies Registration Act, 1860 as applicable to the state of Chandigarh.
In case of legal disputes, the jurisdiction will be the courts of Chandigarh only. Legal disputes will be in the name of/by the President and the Secretary on behalf of the Association
The selection for the above awards would be done by a sub-committee of the Executive Committee of PCAAS